Privacy Policy

Last updated: November 6, 2025

This Privacy Policy explains how Holistic Life Studios ("we," "us," "our") collects, uses, shares, and protects your personal information when you visit our website at https://holisticlifestudios.com (the "Site"). We take your privacy very seriously and are committed to protecting your personal information. Please read this Privacy Policy carefully to understand our practices regarding your personal information.

By accessing or using the Site, you agree to this Privacy Policy. If you do not agree with our policies and practices, please do not use our Site.

Key Terms

We, us, our: Holistic Life Studios, a Virginia entity, together with our affiliates and subsidiaries.

Personal Data or Personal Information: Any information that is linked or reasonably linkable to an identified or identifiable individual.

Sensitive Personal Data: Personal data revealing racial or ethnic origin, religious beliefs, mental or physical health diagnosis, sexual orientation, citizenship or immigration status, genetic or biometric data, precise geolocation, or personal data from a known child.

Processing: Any operation performed on personal data, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure, dissemination, or otherwise making available, alignment or combination, restriction, erasure, or destruction.

Personal Information We Collect About You

We may collect, use, store, and transfer different kinds of personal information about you, which we have grouped together as follows:

• Identifiers: Information that identifies, relates to, describes, or is capable of being associated with you, such as your name, postal address, email address, telephone number, or other similar identifiers.
• Internet or Other Electronic Network Activity Information: Information about your interaction with our Site, including browsing history, search history, and information regarding your interaction with our Site.
• Commercial Information: Records of products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies.
• Demographic Information: Age, gender, and other demographic information.
• Profile Information: Any form of automated processing performed on personal data to evaluate certain personal aspects relating to you, such as analyzing or predicting aspects concerning your preferences, interests, behavior, or location.

This personal information is required to provide our services to you, to communicate with you, and to improve our Site and services.

How Your Personal Information is Collected

We collect personal information about you from various sources, including:

• Directly from you: When you provide it to us, such as when you contact us, sign up for our newsletter, or use our services.
• Automated technologies or interactions: As you interact with our Site, we may automatically collect technical data about your equipment, browsing actions, and patterns. We collect this personal information by using cookies, server logs, and other similar technologies.
• From publicly accessible sources: Such as social media platforms or other publicly available information.
• From third parties: We may receive personal information about you from various third parties, such as analytics providers or advertising networks.

How and Why We Use Your Personal Information

We use your personal information for the following purposes:

• To provide, maintain, and improve our Site and services
• To process and fulfill your requests or transactions
• To communicate with you, including responding to your inquiries and sending you newsletters or promotional materials if you have opted in to receive them
• To personalize your experience on our Site
• To analyze how our Site is used and to improve our services
• To protect the security and integrity of our Site
• To comply with applicable laws, regulations, and legal processes
• For other purposes with your consent

We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.

Promotional Communications

We may use your personal information to send you newsletters, promotional emails, or other materials that we believe may be of interest to you. If you provide us with your email address, you may receive these communications from us.

You can opt out of receiving these communications at any time by:

• Following the unsubscribe instructions included in each promotional email
• Contacting us using the contact information provided at the end of this Privacy Policy

Who We Share Your Personal Information With

We may share your personal information with the following categories of recipients:

• Service providers: We may share your personal information with service providers we use to help deliver our services to you, such as website hosting providers, email service providers, and analytics providers.
• Professional advisors: Including lawyers, bankers, auditors, and insurers who provide consultancy, banking, legal, insurance, and accounting services.
• Regulators and other authorities: Who require reporting of processing activities in certain circumstances.
• Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets: Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal information in the same way as set out in this Privacy Policy.

We require all third parties to respect the security of your personal information and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal information for their own purposes and only permit them to process your personal information for specified purposes and in accordance with our instructions.

Sale of Personal Information

We do not sell your personal information to third parties for monetary or other valuable consideration.

Where Your Personal Information is Held

Your personal information may be stored and processed in the United States or any other country where we, our affiliates, or service providers maintain facilities.

We take steps to ensure that the personal information we collect is processed according to this Privacy Policy and the requirements of applicable law wherever the data is located.

How Long Your Personal Information Will Be Kept

We will only retain your personal information for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.

Your Rights Under the Virginia Consumer Data Protection Act (VCDPA)

If you are a Virginia resident, the Virginia Consumer Data Protection Act (VCDPA) provides you with specific rights regarding your personal information. This section describes your VCDPA rights and explains how to exercise those rights.

Under the VCDPA, you have the right to:

• Confirm whether or not we are processing your personal data and access that data
• Correct inaccuracies in your personal data
• Delete personal data provided by or obtained about you
• Obtain a copy of your personal data that you previously provided to us in a portable and, to the extent technically feasible, readily usable format Opt-out of the processing of your personal data for targeted advertising
• Opt-out of the sale of your personal data
• Opt-out of profiling performed in furtherance of decisions that produce legal or similarly significant effects concerning you

We are required to respond without undue delay but within 45 days of receipt of your request. We may extend this period by an additional 45 days where necessary, taking into account the complexity and number of the requests. We will inform you of any such extension within the initial 45-day period, together with the reason for the delay.

If we decline to take action regarding your request, we must notify you without undue delay, but in all cases within 45 days of receipt of your request, of the justification for declining to take action and instructions for how to appeal the decision.

How to Exercise Your Rights

If you would like to exercise any of your rights as described in this Privacy Policy, please submit a request by:

• Emailing us at [email protected]
• Calling us at 804-877-1945
• Writing to us at 1011 East Main Street, Suite 310, Richmond, VA 23219

Please note that you may only make a VCDPA-related data access or data portability disclosure request twice within a 12-month period.

If you choose to contact us directly, you will need to provide us with:

• Enough information to identify you (e.g., your full name, address, and email)
• Proof of your identity and address (e.g., a copy of your driving license or passport and a recent utility or credit card bill)
• A description of what right you want to exercise and the information to which your request relates

We are not obligated to make a data access or data portability disclosure if we cannot verify that the person making the request is the person about whom we collected information, or is someone authorized to act on such person's behalf.

Any personal information we collect from you to verify your identity in connection with your request will be used solely for the purposes of verification.

Keeping Your Personal Information Secure

We have implemented appropriate security measures to prevent your personal information from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal information on our instructions, and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal information breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time in response to changing legal, technical, or business developments. When we update our Privacy Policy, we will take appropriate measures to inform you, consistent with the significance of the changes we make. We will obtain your consent to any material Privacy Policy changes if and where this is required by applicable data protection laws.

You can see when this Privacy Policy was last updated by checking the "Last Updated" date displayed at the top of this Privacy Policy.

How to Contact Us

If you have any questions about this Privacy Policy, or if you would like to exercise any of your rights, please contact us at:

Holistic Life Studios
1011 East Main Street, Suite 310
Richmond, VA 23219
804-877-1945
[email protected]

Accountability

We are committed to resolving any complaints about our collection or use of your personal information. If you have any concerns or complaints about this Privacy Policy or our privacy practices, please contact us using the information provided above.